Fleurop: From Invoice Chaos to a Strategic Supplier Platform

The Challenge

Fleurop operates an impressive global network, but behind the scenes, manual and inefficient processes within the SAP Ariba system were hindering scalability.

• High Manual Effort: Thousands of invoices were being uploaded and processed manually every month. This process was not only time-consuming but also extremely prone to errors.
• Data Chaos in Supplier Master Data: Over the years, hundreds of duplicate supplier accounts had accumulated, complicating administration, reporting, and transactional security.
• Lack of Integration: There was no clean technical strategy to seamlessly connect the existing eShop with the SAP Ariba network, leading to data silos and broken processes.

Fleurop needed an experienced partner who could not only identify the symptoms but also deliver a clear, strategic roadmap to solve the fundamental problems.

The Solution

Our approach was purely consultative and strategic. Instead of jumping directly into implementation, we provided Fleurop with the knowledge and the plan to make the right decisions for the future.

• In-depth Process Analysis: We conducted a detailed analysis of the existing invoice and supplier management processes, ruthlessly exposing the core inefficiencies.
• Roadmap for Automation: We designed a clear, technical path for automating invoice processing by leveraging the existing CSV interfaces in SAP Ariba. This allows for fast and cost-effective optimization without expensive new developments.
• Data Cleansing Strategy: We delivered a concrete action plan for identifying, consolidating, and cleansing the duplicate supplier accounts.
• Technical Integration Concept: We created comprehensive documentation and a strategic roadmap detailing how the eShop could be technically integrated with the Ariba network in a clean and sustainable way.

We didn’t just tell Fleurop what to do; we showed them how to do it best.

The Results

Our strategic consulting has provided Fleurop with a solid and clear foundation for the next stage of its digital transformation.

• Clarity and Focus: Instead of fumbling in the dark, Fleurop now has a prioritized and actionable plan to solve its most pressing operational problems.
• Massive Efficiency Potential: The path to automation we laid out can reduce manual effort in invoice processing by up to 80%, freeing up valuable resources for more strategic tasks.
• Improved Data Quality and Compliance: The strategy for consolidating the supplier network lays the groundwork for a clean data foundation, which improves reporting and minimizes compliance risks.
• Risk-Free Modernization: Fleurop can now approach the integration of its eShop based on a well-founded technical concept, rather than risking costly implementation mistakes.